Geschrieben Petra Schikora-Partzsch

The Virtual boardroom answer for economical organizations

The virtual board room is a turnkey solution with pre-configured features for automating corporate governance and corporate strategies. This article will consider the execution of the application in financial agencies.

business meeting

Why carry out financial institutions choose board portal software?

The business enterprise has special requirements for electronic document management systems. Beyond the traditional requirements – motorisation of the office work and control over the performance of paperwork and instructions it is particularly significant that the program can be adjusted to rapidly changing business conditions and can be quickly adapted to new business jobs. In the commercial sector, a large number of users, including collegial bodies, are involved in the work with all the electronic management systems. A meeting of virtually any level is usually preceded by a lot of basic work, namely, drawing up an agenda, drawing up a list of invitees, composing decisions, notifying those in control, etc . Therefore, to easily simplify the daily routine and provide better collaboration among board paid members virtual boardrooms are invented.

The perfect solution is intended to supply information support for the preparation and holding of meetings of such collegial management body shapes of the institution as the board of directors, management board, committees, and commissions, etc .

The paperless board meeting software is defined as an THAT platform meant for automating business governance functions and unifying documents made in the course of corporate and business governance. Once developing board portal considerations just for ensuring the confidentiality of information, as well as the dreams of authorities in the field of corporate and business governance, were taken into account.

Paperless board meeting software features

Board meeting software solutions designed for automating the collaboration of collegial governing bodies carry out the following tasks:

  • Scheduling meetings and filling plan items with materials, exhibiting information about approaching meetings.
  • Getting, viewing, and reviewing materials on the program.
  • Electronic voting system in agenda things with the ability to leave a brief review – low opinion.
  • The signing of reporting and accompanying records with a great Enhanced Experienced Electronic Signature.
  • Tracking the voting effects for each dilemma.
  • Automatic technology of appointment minutes from the net interface of this corporate secretary application.
  • Preliminary approval of documentation about reconfigured paths, depending on the form of question.
  • Creation and control of the delivery of purchases based on the results of meetings.
  • Discussion in talk format inside the framework of the specific issue on the program.
  • Creation of templates of various types of documents for individual collegial figures.

Paperless board meeting software benefits for monetary organizations

Let`s consider the software advantages in the part of financial businesses. They are the following:

  • High-speed of implementation. The system with regards to managing and automating meetings and events is given to operation in a period of 1 month, including the deployment of the system on your own servers, planning interaction along with the mail storage space, and directory website company.
  • Security. Complete protection info from not authorized access pursuing the cryptography standards.
  • Complete being rejected of printed documents. Capability to completely deny printed docs. As a result, reduced labor costs for printing meeting documentation and getting rid of paper clones.
  • Efficiency. Deficiency of redundant pair of features. The focus within the product is on the organization function of functional decision-making you will need.
  • Easy incorporation. Integration with third-party systems (electronic document management, video conferencing, and others) and development of a remedy for individual demands and requirements of organization processes using program cadre.
  • Offline gain access to. Modified documents and events will be automatically coordinated after the connection is restored.
  • User-friendly interface. The convenient, user-friendly user interface for the application designed for managing get togethers, monitoring the execution of achieving minutes.

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